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Administrative Office
The Administrative Office's goal is managing the human, financial and material resources of the Institute, as well as adequately and timely providing the administrative support services required to fully comply with the objectives, functions and programs that are our responsibility.
Duties
- Assisting the Director in planning, directing and supervising the Institute's administrative services, proposing pertinent measures to achieve an effective operation.
- Determining together with the Director all administrative matters related to budget, accounting, publications, personnel, warehouse, inventories, acquisitions, filing, correspondence and general services.
- Implementing administrative plans and programs and supervising their operation.
- Supervising administration processes related to status changes and development of base administrative personnel and to the hiring of trusted personnel.
- Managing the assigned fixed fund.
- Preparing the annual budget of the Institute based on the information provided by the various departments that comprise it.
- Establishing communication channels between the authorities and the Institute personnel, in order to promote and improve work relations.
- Advising the Institute's authorities on administrative and organizational matters.
- Representing the Director when required by them or in accordance with established legal provisions.
- Providing periodic reports on the status of the Institute and other matters entrusted by the Director.
- Monitoring compliance with established rules and procedures.
- Preparing the annual work plan of the Administrative Office.
- Supervising the acquisition, transfer, total and settlement of special budgets.
- Carrying out our activities in the manner, time and place entrusted to our office in accordance with the Institute's needs.
- Encouraging appropriate communication within the Institute.
- Promoting the improvement of personnel performance through training.
- Periodically carrying out evaluations of our personnel's skills and competence.
- Reporting on the Institute's compliance with the ISO 9001:2015 Quality Management System Standard.
Contact
t: 555622-9035
